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Sponsored Project Billing

Effective Spring 2010, we are pleased to announce the replacement of our legacy Sponsored Project Information System (SPINS) with three modules in the PeopleSoft Finance System: Projects, Billing, and Accounts Receivable. These modules now provide post-award processing for all campuses. Subsequent project phases will involve the implementation of two additional modules: Grants and Contracts.

  • Projects
  • BIlling
  • Accounts Receivable
  • Grants
  • Contracts
  • Team Members

Projects

Projects offers improved budgeting capabilities and greater oversight into project transactions than was possible under SPINS.

Current Issues

Issue Priority Trakker # Status Estimated Date
Management reports. 1 2210 Design 2/28/11
Project entry security by page. 2 2211 Design 2/28/11
Security setup 2 2212 Cancelled  
GASB 33 2 2213 Not Started  
Proposal/Award number in search screens 3 2214 Complete 11/17/10
Multiple proposal numbers per project. (need proposal type and search on project chartfield.) 3 2215 Not Started  
Award/Project hierarchy (parent/child and segment relationship) 3 2216 Design  
PIE Accounts. 3 2217 Complete 11/3/10
Multiple Primary Principals (edit to only allow 1 and require valid employee id whenever saving last effective dated row). 3 2218 Design 11/24/10
Field Edits on Project Entry pages 3 2219 Design  
Segments and segment start date. Use User Date 1 for date? 5 2220 Complete 11/10/10
Expansion of A-21 checklist items. 5 2221 Not Started  
Cost Share field on User Fields page. Rename "Cost Share Project" or "CS Project" depending on room. 5 2222 Complete 11/10/10

 

Billing

Billing enables bill cycle management including customization, calculation, and submission of invoices.

Current Issues

Issue Priority Trakker # Status Estimated Date
Printing cumulative amounts that differ from GL actuals. 1 2200 Complete 1/21/11
Capturing bill notes by project for printing on all bills for a project. 1   Complete  
Identifying projects to bill. (Includes a flag identifier on the project to prevent monthly interface bill, and changing the interface to not automatically include AR type 3 projects) 1 2201 Complete 12/1/10
Re-address decision to allow bills to be created over budget. 1   Cancelled  
Management reports. 1 2202 Design 2/28/11
Pre-award setup (Identifying projects in pre-award status and producing first bill as cumulative to date) 1 2203 Cancelled  
Budget reports 1 2204 Complete 12/1/10
Add AR/BI tables to CIW 1 2205 Testin 2/28/11
Security setup 2 2206 Cancelled  
Proposal/Award number in search screens 3 2207 Complete 11/17/10
Fields on billing screen 3 2208 Not Started  
F&A automation of 25K ceiling on subcontract expense. 4 2209 Not Started  

 

Accounts Receivable

Accounts Receivable streamlines accounts receivable processes, accelerates collections, reduces credit risk, and resolves exceptions.

Current Issues

Issue Priority Trakker # Status Estimated Date
Aging reports that exclude 00Us and are by campus. 1   Design  
Management reports. 1   Not Started  
Add AR/BI tables to CIW 1   Testing 2/28/11
Security setup 2   Cancelled  
AR Distribution code setup 2   Not Started  
Proposal/Award number in search screens 3   Complete 11/17/10

 

Grants

Grants will provide proposal generation, transitioning proposals into awards, award tracking, facilities and administration processing, comprehensive bill generation, and flexible financial reporting.

Contracts

Contracts will allow revenue recognition and billing to be independent decisions. This in turn will satisfy different business demands – adhering to proper revenue recognition practices without manual intervention or accounting manipulation.

The Sponsored Project Billing team is composed of representatives from campus sponsored project offices, controller’s offices, University Information Systems (UIS), and the Office of University Controller (OUC):

Calvin Anderson
Brad Bailey
Robert Barthel
Julie Brewster
Patricia Dodson
Randall Draper
William Freud
MC Gaisbauer
Amy Gannon
Gwen Gennaro
Sandra Godden
Kim Huber
Kathy Illian
Pamela Jones
Robert Kuehler
James Lei
Jonathan Levenstein
Mary Lile
Rob Lucas
Steve McNally
Scott Munson
Dian Pollard
Thomas Pond
Diane Przygocki
Laura Ragin
Terri Roark
Carolyn Rupp
Chuck Schultz
Jennifer Silverthorne
Pam Vincent

 

 

 
           
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